Secretary to Director

Job Description

  • Handle incoming calls, screen, and direct them to the appropriate person.
  • Ensure prompt and professional responses to inquiries.
  • Perform secretarial tasks such as typing, filing, and data entry.
  • Maintain an organized and efficient filing system for easy retrieval of documents.
  • Draft, edit, and organize various correspondences, reports, emails and official documents.
  • Ensure accuracy, professionalism, and timely delivery of communications.
  • Manage the Director’s calendar, schedule appointments and coordinate meetings.
  • Prepare meeting materials and agendas as required.
  • Facilitate the smooth flow of confidential and important documents within the organization.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Coordinate and organize luncheons for guests visiting the Director.
  • Ensure a welcoming and hospitable environment during such events.
  • Assist in the management of expense claims and reimbursements.
  • Maintain accurate records and ensure compliance with company policies.
  • Support general administrative tasks as assigned.
  • Handle purchasing tasks and process as assigned.
  • Handle ad hoc requests from the superior/ Director.

Job Requirements

  • Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s Degree in Business Studies/ Administration/ Secretarial or equivalent.
  • At least 3 year(s) of working experience in the related field is required for this position.
  • Good communication skills in Bahasa Malaysia, English and Mandarin, both written and verbal.
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

Secretary to Director

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