Job Description
Incoming Call Management:
- Handle incoming calls, screen, and direct them to the appropriate person.
- Ensure prompt and professional responses to inquiries.
Secretarial Duties:
- Perform secretarial tasks such as typing, filing, and data entry.
- Maintain an organized and efficient filing system for easy retrieval of documents.
Correspondence Drafting and Organization:
- Draft, edit, and organize various correspondences, reports, emails and official documents.
- Ensure accuracy, professionalism, and timely delivery of communications.
Appointment and Meeting Coordination:
- Manage the Director’s calendar, schedule appointments and coordinate meetings.
- Prepare meeting materials and agendas as required.
Coordination of Flow of P&C and Important Documents:
- Facilitate the smooth flow of confidential and important documents within the organization.
- Maintain confidentiality and handle sensitive information with discretion.
Organization of Luncheons for Director’s Guests:
- Coordinate and organize luncheons for guests visiting the Director.
- Ensure a welcoming and hospitable environment during such events.
Claim Management:
- Assist in the management of expense claims and reimbursements.
- Maintain accurate records and ensure compliance with company policies.
Administration Work and Ad Hoc Requests:
- Support general administrative tasks as assigned.
- Handle ad hoc requests from the superior/ Director.
Job Requirements
- Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s Degree in Business Studies/ Administration/ Secretarial or equivalent.
- At least 1 year of working experience in the related field is required for this position.
- Fresh graduates are encourage to apply.
- Good communication skills in Bahasa Malaysia, English both written and verbal.
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
- Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.
