Job Descriptions
Regulatory Compliance
- Assist in ensuring compliance with the Companies Act 2016, Bursa Malaysia listing requirements, and other relevant laws and regulations.
- Preparations of relevant forms for submission to regulator/SSM.
Board and Committee Support
- Prepare and distribute agendas, board papers, minutes, and resolutions for board meetings, annual general meetings (AGMs), and committee meetings. Attend meetings and take accurate minutes.
- Coordinator for Board of Director’s meeting papers.
Filing and Documentation
- Maintain and update statutory books, including registers of members, directors and secretaries.
- Prepare and file statutory returns and documents with the Companies Commission of Malaysia (SSM) and Bursa Malaysia.
- Coordinator for filing of statutory returns and compliance with all secretarial duties.
Corporate Governance
- Assist in implementation of corporate governance practices and policies. Monitor changes in relevant legislation and regulatory environment and advise management on necessary actions.
Shareholder Relations
- Handle shareholder correspondence and queries. Assist in the organization and management of AGMs and extraordinary general meetings (EGMs)
Administrative Support
- Provide administrative support to the Company Secretary, including scheduling meetings, maintaining records and handling correspondence.
Ad Hoc Duties
- Perform other duties as assigned by the Company Secretary or senior management.
Job Requirements
- Possess a recognised Diploma or Degree in Business Studies/ Management/ Public Administration or equivalent qualification.
- Candidate pursuing CGQP or MACS Professional Examinations are encouraged to apply.
- With 1 or 2 years of experience in corporate secretarial works.
- Fresh graduate are encourage to apply.
- MS Office (Words, Powerpoint and Excel) literate.
- Good command of language in Bahasa Malaysia and English.
- Proactive, independent and good interpersonal skill.
- Applicants must be Malaysian Citizen.
