Job Descriptions

Board & Shareholder Meetings Coordination

• Independently plan, organize, and coordinate Board of Directors, Board Committees, and Shareholders’ Meetings (AGM/EGM), ensuring all corporate governance requirements are met.
• Prepare and circulate notices, agendas, and board papers in a timely and professional manner.
• Attend and record minutes of meetings, ensuring accurate documentation and timely follow-up on matters arising. 
• Ensure prompt dissemination of meeting materials to directors and relevant stakeholders.

Corporate Secretarial Documentation

• Draft, review, and finalize board resolutions, board papers, and all relevant corporate secretarial documents.
• Maintain and regularly update statutory records and registers for the company and its subsidiaries, in compliance with applicable laws and regulations.
• Prepare and ensure timely submission of statutory forms and returns to the Companies Commission of Malaysia (SSM).

Compliance & Governance

• Monitor changes in statutory and regulatory requirements and ensure the company’s ongoing compliance with the Companies Act 2016, Listing Requirements (if applicable), and other relevant legislation.
• Provide guidance to the Board and Management on corporate governance best practices and compliance matters.
• Ensure all secretarial practices and procedures are in accordance with regulatory expectations and internal policies.

Stakeholder Management and Liason

• Act as the principal liaison with directors, shareholders, external auditors, regulators, and other stakeholders on all corporate secretarial.
• Handle correspondence and respond to requests or queries related to corporate governance or statutory compliance.

Administrative & Other Duties

• Maintain an organized and secure filing system for all corporate secretarial documents, ensuring ease of access and confidentiality.
• Undertake any other corporate secretarial duties or ad-hoc assignments as required to support the business needs.

Job Requirements

• Bachelor’s Degree in Business Administration, Corporate Administration or any related field.
• Licensed Company Secretary certified by the Companies Commission of Malaysia (SSM).
• Member of a professional body such as MAICSA, Malaysian Bar, CPA, or equivalent.
• Minimum of 5–8 years of experience in company secretarial duties, with at least 5 years in a Public Listed Company (PLC) environment.
• Strong understanding of corporate laws, listing requirements, and corporate governance principles in Malaysia.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• High attention to detail, with strong organisational and time management skills.
• Ability to interact effectively with senior management, Board members, regulators, and stakeholders.
• Strong integrity, discretion, and professionalism.
• Proficiency in MS Office applications.