Job Description

Payroll Management

• Administer and process end-to-end monthly payroll accurately and timely, including statutory deductions (EPF, SOCSO, EIS, PCB) and other contributions in compliance with local regulations.
• Maintain and update the employee records in HRMS Payroll System, with experience in InfoTech considered an advantage, while ensuring data accuracy, integrity and confidentiality.
• Handle and prepare payroll reconciliation, variance checks, and reporting for Finance and Management review.
• Prepare monthly reports within the timely manner.
• Ensure timely submission and payment of statutory contributions, income tax, and other regulatory requirements.
• Manage year-end payroll activities including EA form issuance and annual tax submissions.
• Resolve payroll discrepancies and ensure employee satisfaction through effective communication.

Operations

• Prepare HR letters, contracts, and documentation in compliance with company policies and legal requirements.
• Administer employee benefits, including insurance, medical third party administrator and etc.
• Assist in implementing and updating HR policies and procedures.
• Coordinate HR-related audits and ensure compliance with regulatory requirements.

Employee Support

• Serve as a point of contact for employee inquiries regarding payroll, benefits, and HR processes.

Continuous Improvement

• Support HR digitalization initiatives and HRIS enhancements.
• Stay updated on employment laws, payroll regulations, and HR best practices relevant to the stockbroking and financial services industry.

Other Duties

• Participate in HR-related projects and initiatives as assigned.
• Maintain an organized and secure filing system for all human resource documents.
• Perform other related duties and tasks as and when assigned by the superior.

Job Requirements

• Diploma or Bachelor’s degree in Human Resources or a related field.
• Minimum 2-3 years of hands-on experience managing end-to-end payroll processing.
• Proficiency in InfoTech payroll system is an advantage.
• Solid understanding of payroll, benefits, and tax regulations.
• Excellent attention to detail with high accuracy in data processing.
• Strong analytical and problem-solving skills, with a proactive approach.
• Ability to manage multiple priorities and meet tight deadlines with a sense of urgency.
• High level of integrity and ability to handle sensitive and confidential information.
• Strong interpersonal and communication skills to effectively work with employees at all levels.
• Flexible, resourceful, and adaptable to a dynamic work environment.