Job Descriptions

Board & Shareholder Meetings Coordination

• Assist in planning, organizing, and coordinating Board, Board Committees, and Shareholders’ Meetings (AGM/EGM).
• Prepare and circulate meeting notices, agendas, and board papers.
• Assist in the preparation of minutes of meetings and follow up on action items.
• Ensure timely dissemination of meeting materials to directors and stakeholders.

Corporate Secretarial Documentation

• Assist in preparing board resolutions, board papers, and corporate secretarial documents.
• Maintain and update statutory records and registers for all subsidiaries within the group.
• Prepare and ensure timely filing of statutory forms/returns with the Companies Commission of Malaysia (SSM).  

Compliance and Governance Support

• Monitor and ensure compliance with statutory and regulatory requirements related to corporate secretarial matters.

Administrative & Other Duties

• Maintain a systematic filing system for all corporate secretarial document.
• Assist in liaising with regulatory bodies, directors, shareholders, and other stakeholders.
• Perform other ad-hoc corporate secretarial tasks as assigned.

Job Requirements

• Possess a recognized Diploma/Degree in Business Administration, Corporate Administration, or a related field.
• 2-3 years of experience in corporate secretarial work.
• Familiarity with the Companies Act 2016, Bursa Malaysia Listing Requirements, and corporate governance regulations.
• Experience in preparing board papers, minutes, resolutions, and statutory filings.
• Strong command of English and Chinese (Mandarin/Cantonese) is preferred.
• Proactive, independent and good interpersonal skill.
• Applicants must be Malaysian Citizen.