Job Descriptions

Receptionist Duties:

• Greet and welcome guests as they arrive at the office.
• Answer and direct phone calls to the appropriate department or staff.
• Respond to email inquiries and forwarding them to the right contact.
• Maintain a tidy and presentable reception area, including handling incoming and outgoing mail and packages.
• Schedule appointments and meetings, and manage meeting room reservations.
• Ensure that all visitors and guests sign in and out of the office, and receive appropriate security clearance.
• Provide general information to clients and visitors about the company and its services.
• Maintain and update client information in the database.

Administrative Duties:

• Assist with administrative tasks as needed, including data entry, filing, and record keeping.
• Support the preparation of reports, presentations, and correspondence.
• Maintain office supplies and inventory, placing orders when necessary.
• Coordinate travel arrangements and accommodations for staff.
• Assist with organizing company events and meetings.

Other Responsibilities:

• Assist in maintaining office compliance with health and safety regulations.
• Perform other duties as assigned.

Job Requirements

• Possess SPM, recognized diploma or equivalent qualification.
• Minimum of 2 years’ experience as a receptionist or in a similar role.
• Excellent verbal and written communication skills in English & Bahasa Malaysia.
• Good knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Ability to multitask and work under limited supervision in a fast-paced environment.
• Ability to maintain a professional and courteous demeanor at all times.
• Pleasant appearance and good personal grooming standards.